SOUTH QUEENSLAND CONFERENCE ANNUAL CONVENTION TERMS & CONDITIONS

1.    ALCOHOL, DRUGS OR CIGARETTES

Alcohol, cigarettes and illicit drugs ARE NOT PERMITTED on the grounds and consumption, possession or use of these materials in any way, will constitute reason for removal of offenders from the grounds without prejudice.  This campground is a drug-free and smoke-free zone.

2.    CHILD SAFETY

Parents are reminded that their responsibility for their children does not cease when they come to camp.  While every care is taken, and there are activities for children, camp is not a child-minding facility.  The conference does not take responsibility for the care of children during camp.  Their absolute safety cannot be guaranteed.

The ultimate responsibility for the care of children always remains with parents or guardians.

Please ensure that the conduct of your children and young people is adequately supervised throughout the camp period, and that your children are fully under your control between meetings.

3.    NORTHPINE CHRISTIAN COLLEGE

Northpine Christian College and its environs are strictly out of bounds, except for those attending meetings or workshops.

4.    LAKE AREA

The area around the dam at the back of the property, apart from the walking track, is out of bounds for campers.  We would ask that parents take the responsibility of advising their children to stay away from the area of open water, which could pose a danger to young campers.

5.    PRIVATE BUSINESS

Camp is not to be used to further personal business activities. Campers are asked not to distribute, sell or canvass anything that has not been authorised by the SQC Conference administration or the camp superintendent.

6.    DRESS

Dress should be appropriate for a public Christian convention.  Smart casual is appropriate for most occasions

7.    MOBILE PHONES

Out of courtesy for others and to save interrupting the meeting and causing a distraction, all mobile phones should be turned off during the meetings.

Please do not leave mobile phones unattended in public places for charging as the SQC Conference cannot be held responsible if they go missing

8.    BALL GAMES

All ball games are to be played on the oval.  Please do not throw anything at tents, caravans, buildings, people, plants etc

9.    BICYCLES, SKATEBOARES AND OTHER MODES OF TRANSPORT

Camp is pedestrian territory. For the safety of campers, no bicycles, motorbikes, mini-bikes, rollerblades, scooters (including E-scooters), skateboards, or other such modes of transport will be permitted to be ridden on the campground during camp.  THIS IS A SAFETY REQUIREMENT.

10.   ANIMALS

No animals are permitted on the campground unless they are a registered service animal and have been given prior permission to be present by the Camp Administration.  All service animals must be visibly identifiable as such.

11.  ABUSE

Verbal and physical abuse, bullying and antisocial behaviour WILL NOT BE TOLERATED under any circumstances. Any camper found to be participating in any of these behaviours will be removed from the campground.

12.   GAS BOTTLES­­­­

All gas bottles used by campers must be current and stamped.  Out of date bottles should not be brought on site as they pose a SAFETY RISK.

13.    ELECTRIC POWER CORDS

Power cords used to connect a caravan to the electricity supply MUST be in a safe condition and tagged by a licensed electrician.

14.    SPEED LIMIT

Within the campgrounds the speed limit is 10 km per hour.  This is essentially walking pace.  This limit will be strictly enforced.

15.    FURNITURE SHED

SHED 1 will be open until 8.00pm Friday to collect pre-ordered mattresses and cross pieces. All other furniture you have requested will be placed in your tent or annex.

16.    GATES

The Old Gympie Road entrance gates will be locked at 10 pm to provide further security.  Entrance to the grounds after 10 pm and before 6 am is through the front gate only.  If you need to leave before 6 am, you will need to make arrangements the night before with Security or Superintendents.  This can be done through the camp office.

17.    SECURITY

Security will be maintained on the grounds 24 hours a day.  At night, patrols will give added security.  Even with the security officers in place, we cannot guarantee the safety of valuables left unattended in your tents.  Campers are advised not to leave valuables unsecured in their tents, vans or units.  While every care is taken, camp administration cannot be responsible for the loss of valuables from tents, caravans, units or cars. It is expected that campers will respect the security patrols and comply with their instructions.

18.    NOISE

Camp does not officially start until Friday.  Construction, rehearsals and sound checks will occur in the days before camp.  Remember rehearsals without people in the venues means noise will travel further than when venues are full. Please be aware that if you are staying on site from Thursday, it can be expected that there will be extra noise.

19.    CAMP CURFEW

There is a camp curfew for all campers at 11.00pm.  This means that there will be a quiet down period form 10.00pm and all campers should be in their allocated accommodation site with lights off and no noise by 11.00pm.  If people are roaming the grounds after this time, they will be asked by security to return to their accommodation.  If they refuse to comply, it will be considered grounds for removal from the property.  Parents/Carers are expected to see that young people adhere to this rule.

REMEMBER tent walls are thin, so loud talking after 10.00pm is disturbing to neighbours.  Courtesy and respect for others requires your cooperation with the curfew.

20.    CAR PARKING

ALL CARS must be parked in the car park.  No cars will be allowed to park permanently, or drive regularly, in the tent or caravan areas. THIS IS A SAFETY REQUIREMENT.

Vehicles will only be allowed in accommodation areas to load and unload or, in the case of camp work vehicle, with specific permission from camp administration.

On the last Sabbath of camp, NO access will be allowed to the camping areas until after the close of Sabbath. Security in the car parking areas will be maintained 24 hours a day.

Parking signage must be followed at all times. Failure to do so may lead to vehicles being towed.

21.    DISABLED PARKING

Cars displaying Government issued Disabled Parking Permits will be allowed to park within the campground in the designated areas. However, if you do not require your vehicle for transport, please park in the main car park.

22.    GENERATOR USE – BUSH CAMP SITES

Generators may ONLY be used in the Bush Camping Area.  Low decibel (dB) generators, up to 2.0 Kva, with a maximum noise level output of up to 65 dB at 7 m are appropriate in this camp site. Generators may only be used between 7.00am – 10.00pm to avoid disturbing other campers.

To reduce the risk of starting a wildfire from your generator, please:

• locate the generator in an area clear of fuels, dry grass or other combustible objects
• ensure extension cords do not cross access tracks and are rated for external use
• ensure you follow the manufacturer’s guidelines for safe operation of your generator
• ensure you are present whenever the generator is operating
• never use the generator on days of local fire ban

Your Agreement:

I have read and understood the South Queensland Conference Annual Convention Terms & Conditions as outlined and agree to abide by all the conditions listed for the duration of the Annual Convention.  I understand that if I, or any member of my party, do not respect and abide by these guidelines, then I/we may be asked to leave the grounds.  I further agree to accept full responsibility for any children that may be under my care at any time during the time period of the Annual Convention.

Activity Related Terms and Conditions

These Terms & Conditions are to be read in conjunction with the ‘Things You Need to Know’ provided at the beginning of the Activity section in the registration form. 

 Refunds will only be given in the event of a Participant contracting an illness or injury that prevents them from attending (including COVID). 

If a Participant changes their mind, they may exchange the activity for another in the same Division, IF the exchange is completed prior to 12 noon, the day before the scheduled activity is to take place.  Please note that for some events an administration fee may be applicable.

If the participant is injured or falls sick and is unable to attend, please contact the Actipass Team as soon as possible.  A refund will be available via the provision of a medical certificate.

REFUNDS WILL NOT BE GIVEN FOR MISSING THE BUS OR FOR THE $2.50 WRISTBAND. 

Acknowledgement

• Participants and I declare that we will read information sheets and personal equipment lists for their safe participation in all activities and will endeavour to ensure we have all the items listed.
• Participants will participate in an information session providing safety rules and procedures and understand that there may be some risk involved. Participants agree to be responsible for taking the time to learn safety techniques and the proper use and limitations of each piece of equipment.
• Participants understand that they may refuse to participate in any part of the activity that they feel(s) apprehensive about, (if this does not endanger them or the other participants and leaders).”
• Participants and I agree that if they/I/we suffer injury or illness, the organisers can arrange medical treatment and emergency evacuation services as the organisers deem necessary for their safety or wellbeing. Any costs associated with medical treatments and emergency evacuation services will be my/participant responsibility.
• By signing this form, I/we acknowledge that participation in the activities and the use of the facilities at any Seventh-day Adventist Church (South Queensland Conference) Limited entity involves a risk of personal injury, and that by participating in any of the activities and using the facilities, I acknowledge that I am doing so freely and willingly and agree that I will abide by the directions of the staff of the SDA Entity at all times. I/we agree that Australasian Conference Association Limited and/or Seventh-day Adventist Church (South Queensland Conference) Limited (ACN 104 195 897) shall not be liable for any bodily injury, personal injury, loss, claim, costs or damage of any kind suffered by my children or me whilst participating in the activity and using the facilities that was not the consequence of any act or omission of Australasian Conference Association limited and/or Seventh-day Adventist Church (South Queensland Conference) Limited (ACN 104 195 897), providing always that the liability of Australasian Conference Association Limited and/or Seventh-day Adventist Church (South Queensland Conference) Limited (ACN 104 195 897) to me is limited to the extent to which the act or omission may have contributed to the injury, loss, claim, cost or damage. 

Your Agreement With The Organisation

I/we are aware, in signing this document that certain elements of the program could be physically and emotionally demanding. Furthermore, I/we understand that certain risks and dangers are inherent in the activities. I/we acknowledge that while the organisation and its leaders will make every reasonable effort to eliminate or minimize exposure to known risks, all hazards and dangers associated with these activities cannot be foreseen or may be beyond the control of the organisation, its leaders and staff.

I/we understand that the Church or Conference A.V. Team will store your information in accordance with the Seventh-day Adventist Church (South Queensland Conference) Privacy Policy.
The consent herewith provided is on the condition that prior written information regarding the identified hazards associated with high risk activities and events is provided to me.

In the event of an emergency where the nominated contact people are unavailable:

• I authorise the leaders to obtain medical advice and/or assistance which they deem necessary.
• I further authorise qualified practitioners to administer anaesthetic if required.· I accept all operation, blood transfusion and/or anaesthetic risks involved in the event that such procedures are deemed necessary.
• I accept the responsibility for payment and agree to pay medical, transport and any other related expenses.
• I confirm that the information contained in this application is true and correct.
• I agree to inform the leader of any change to these details. I am the parent/legal guardian of any persons
• I accept all operation, blood transfusion and/or anaesthetic risks involved in the event that such procedures are deemed necessary.
• I accept the responsibility for payment and agree to pay medical, transport and any other related expenses.
• I confirm that the information contained in this application is true and correct.
• I agree to inform the leader of any change to these details. I am the parent/legal guardian of any persons